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The Willows Blog

The Importance of Location: Accomodating the Needs of Your Guests

Due to the fact that planning an event requires time, effort, and a lot of consideration, it can often be easy to miss the little things. While planning an event might be the main thing on your mind, the event might not be quite as high of a priority for most of the people that you’re hoping will attend.

 

Considering your event involves being more than thinking about the physical details and amenities, it involves considering the lives of your guests and making the event as accessible as possible.

 

 

What is a good location?

We’ve all dreamed off hosting a wedding by a beautiful, desolate forest, or in a far away tropical destination. Perhaps you’re hoping to hold a corporate mixer in a quiet village an hour or two outside of town.

 

While these aren’t bad settings and could be lovely under the right circumstance, events aren’t as special without guests. Even if people attend, the disruption to their lives is not something to take lightly, and you should always do your best to be considerate of the needs of your attendees.

 

Typically, a good location is one that meets your criteria but is also in a feasible location for the majority of your guests to travel.

 

 

Making use of infrastructure

Luckily, metropolitan areas exist. If you or a large portion of your guests live near a major city, take advantage of the perks that surround you. In these scenarios, you should have a wide array of venues to choose from, giving you the freedom you need to shop around and pick the venue that’s best for you.

 

Additionally, most cities are built around public transportation services, meaning that an event hosted in a city is typically easier to travel to.

 

This is especially the case when considering the domestic or international guests that will be traveling to your event. With a location that can easily be accessed from the airport, and is surrounded by helpful travel information and infrastructure, you can rest assured that your guests will be able to arrive as intended.

 

 

A bed to sleep in

Regardless of if your event will be hosted within the confines of a major city, you still need to remember that some guests will be traveling from far away.

 

For these guests, it’s your duty as the event host to make sure that they’ll be able to find suitable accommodation should they need to spend a night or two.

 

In this area, be mindful if your event coincides with popular times that hotels are unusually busy, as leaving guests without a place to stay is a serious party foul.

 

To restate the importance of utilizing your surroundings, city areas and large towns are more densely populated with suitable places to stay. Otherwise, you should investigate the viability of accommodating your guests when choosing a remote location.

 

 

Going remote

If major areas don’t suit your vision, traveling somewhere remote is still a viable option as long as you put in the extra work and acknowledge that many of your guests may not be able to attend.

 

Keep in mind, however, that there are several event venues within cities that would be able to capture the ‘regal’ or ‘outdoors’ theme that you might be looking for, meaning you might not need to travel somewhere remote in order to host an authentic-feeling event.

 

 

The Willows

As one of Melbourne’s leading event venues, The Willows offers flexible services to help plan an event that matches your vision.

 

The Willows is conveniently located near the Melbourne Central Business District, meaning your guests can easily arrive and won’t have to stress about finding a place to stay.

 

The venue boasts a proud history of satisfied clients, and The Willows team are eager to go out of their way to help you with your planning needs.

 

Contact The Willows today for more information about how you can pick the perfect location for your next event

 

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